This document sets out the terms on which you may make use of the Civic University Network Members’ Area (the “Members’ Area”).

Use of the Members’ Area means any use of its content or sources, and includes accessing, browsing, printing, uploading and saving information, taking screenshots of information, and/or registering to use the Members’ Area. Please read these terms of use carefully before you use the Members’ Area. These terms of use are available to all users at all times on the Members’ Area website.

Before creating an account for the Members’ Area, you will be required to accept these terms of use and the Privacy Notice. You will have the opportunity to view both documents before accepting them.

If you do not accept these terms of use, you are not authorised to use or continue using the Members’ Area or any part of it. If you use the Members’ Area you are deemed to accept these terms of use, the Privacy Notice, and the Cookies Policy. You can request a copy by contacting us at the details set out at the end of these terms.

Notwithstanding any other provision of these terms of use, we will not be liable for any loss or damage arising out of or in connection with any use of the Members’ Area which is inconsistent with these terms of use.

We may amend these terms of use at any time and will display any updated version on the Members’ Area. You will be required to read and accept the changes to continue to use the Members’ Area.

About the Civic University Network

The Civic University Network is led by SHEFFIELD HALLAM UNIVERSITY (“we”, “us”, “our”, “Sheffield Hallam University”). We are a statutory Higher Education Corporation with principal address at City Campus, Howard Street, Sheffield, S1 1WB. If you have any comments or questions concerning these terms of use, please contact us by email at civicuniversity@shu.ac.uk.

Information about other parties

We work with a number of parties (“our Partners”, “the Partners”) to provide the Civic University Network and its functions:

  • THE UNIVERSITY OF THE WEST OF ENGLAND, a statutory Higher Education Corporation with principal address at Frenchay Campus, Coldharbour Lane, Bristol BS16 1QY
  • THE INSTITUTE FOR COMMUNITY STUDIES, (Charity Number 210622), with principal address at The Young Foundation, 18 Victoria Park Square, Bethnal Green, London, E2 9PF
  • NEWCASTLE UNIVERSITY, a statutory Higher Education Corporation with principal address at Newcastle University, Newcastle upon Tyne, NE1 7RU
  • UNIVERSITY OF GLASGOW, a statutory Higher Education Corporation with principal address at University of Glasgow, Glasgow, G12 8QQ
  • UNIVERSITY OF BIRMINGHAM, a statutory Higher Education Corporation with principal address at University of Birmingham, Edgbaston, Birmingham, B15 2TT
  • QUEEN MARY UNIVERSITY OF LONDON, a statutory Higher Education Corporation with principal address at Queen Mary University of London, Mile End Road, London, E1 4NS

Please refer to the Privacy Notice for the Members’ Area for details on how your personal information is processed and shared.

Information about the Members’ Area

The Members’ Area provides an online digital infrastructure for anyone with an interest in the Civic University agenda to network with others also interested in the Civic University agenda. It also enables you to view information provided by other users for you to be able to engage with each other. The Members’ Area also provides you with a platform to share resources and information and for you to access some of the functions and products of the Civic University Network. Anyone with an interest in the Civic University agenda can use the Members’ Area and any of its features that we may make available from time-to-time.

Accessing the Members’ Area

Access to the Members’ Area is permitted on a temporary basis only and we may without notice suspend, withdraw, or discontinue all or any part of the Members’ Area and/or the ability for you to access any account which you may have registered.

Definitions

We use the term ‘member’ to mean any individual who has registered to the Civic University Network Members’ Area and has accepted the Privacy Policy and Terms of Use.

Access

The Members’ Area is available exclusively to registered Members of the Civic University Network.

You can register to become a Member of the Civic University Network if you have an interest in the civic university agenda.

You may be asked to provide your reason for joining the Members’ Area when you register through the Registration Page.

The Members’ Area is only accessible if you have provided us with your contact details including a valid e-mail address using the registration page of the Members’ Area. If you have not provided us with a valid e-mail address, you are not permitted to access the Members’ Area, its content or sources.

We reserve the right to monitor your use of the Members’ Area and our associated infrastructure and services using user tracking and logging by various means (including cookies).

If we believe that you have not complied with these terms of use, we may:

  • refuse your further use of and/or access to the Members’ Area
  • delete or disable your account (if applicable)
  • remove and/or edit any of Your Content from the Members’ Area

It is your responsibility to ensure that you frequently update and revise your password to ensure that your account is secure and to log out of your account at the end of each session. If you know or suspect that anyone other than you are in possession of your log in details or password, and/or have accessed your account, you must notify us at civicuniversity@shu.ac.uk.

Support

If you have any problems using the Members’ Area, you can contact us by e-mail at civicuniversity@shu.ac.uk. We will do our best to resolve your query, but we may not always be able to.

Depending on the nature of your query, we may need to refer to a third party who provides us with support for the Members’ Area. If this is necessary, we may provide them with information about you in accordance with our Privacy Notice.

Uploading content to the Members’ Area

When we refer to “Your Content” we mean any content created, developed or in any way added on or to the Members’ Area by you or through your password-protected account.

For example, Your Content might include comments, blogs, photographs, graphics, videos, presentations, images or spreadsheets. Whenever you make use of a feature that allows you to upload Your Content to the Members’ Area you must do so in accordance with these terms of use.

You must comply with the following standards. The standards apply to each part of any Your Content as well as to its whole.

Contributions must be accurate (where they state facts), genuinely held (where they state opinions) and comply with applicable law in the UK and in any country from which they are posted.

Contributions must not:

  • Contain any material which is defamatory of any person and/or contain any material which is obscene, offensive, defamatory, hateful or inflammatory.
  • Promote sexually explicit material, promote violence and/or promote discrimination based on race, sex, religion, nationality, disability, sexual orientation or age.
  • Infringe any copyright, database right, trade mark or other intellectual property of any other person.
  • Be made in breach of any legal duty owed to a third party, such as a contractual duty or a duty of confidence.
  • Advertise or promote any products or services.
  • Promote any illegal activity and/or violate any local law, rules or regulations.
  • Be likely to deceive any person, be threatening, abuse or invade another’s privacy, or cause annoyance, inconvenience or needless anxiety and/or be likely to harass, upset, embarrass, alarm or annoy any other person.
  • Be used to impersonate any person, or to misrepresent your identity or affiliation with any person.
  • Give the impression that they originate from us, if this is not the case.
  • Advocate, promote or assist any unlawful act such as (by way of example only) copyright infringement or computer misuse

Some uploads of Your Content to the Members’ Area will be moderated to check that Your Content is consistent with these terms of use. We will always try to publish Your Content as soon as reasonably practicable, but we cannot guarantee that content you submit for publication through the Members’ Area will always be published.

Sheffield Hallam University reserves the right to remove any of Your Content from the Members’ Area if we believe that it does not comply with these terms of use.

By uploading or otherwise adding Your Content to the Members’ Area, you confirm that you have the consent of anyone who is identifiable in Your Content (or the consent of their parent/guardian if they are under 18). You confirm that Your Content complies with the standards set out in these terms of use and you will be liable to us and be responsible for any loss or damage on a full indemnity basis that we suffer as a result of this confirmation being partly or wholly untrue.

By uploading or otherwise adding Your Content to the Members’ Area, you grant to Sheffield Hallam University, free of charge, permission to use Your Content (including modifying and adapting it for operational and editorial reasons) in any media worldwide for the purposes of supporting universities in the UK with their civic approaches and activities. If you do not want Sheffield Hallam University to make use of Your Content, please do not upload or otherwise add any content to the Members’ Area.

Provided that Your Content is your original work, you will continue to own Your Content and copyright in Your Content will remain with you. The rights granted to Sheffield Hallam University to make use of Your Content are not exclusive, so you can continue to use the material in any way, including allowing others to use Your Content.

You are advised to keep a copy of all Your Content because Sheffield Hallam University cannot guarantee to return a copy of Your Content to you at any time.

If you consider that any responses or Materials do not meet any of the above standards, please notify us immediately by email at civicuniversity@shu.ac.uk.

Confidentiality and Third Party Data

The Materials which you may have access to may contain information that is confidential and may contain personal data (e.g. names and contact details) and sensitive personal data relating to third parties or other users of the Members’ Area (“Third Party Data”). You must treat Third Party Data, the Materials and all other information and/or documents accessible to you on the Members’ Area as confidential and you must not disclose or permit disclosure or access to (in whole or in part) the content of such documents to any third party, unless you are required by law, a court of competent jurisdiction or any governmental or regulatory authority.

Any use of Third Party Data must be used in accordance with these terms of use and UK data protection legislation (including the General Data Protection Regulation and the Data Protection Act 2018).

Use of the Members’ Area

In accessing any part of the Members’ Area (or uploading Your Content to the Members’ Area) you agree not to:

  • use the Members’ Area in such a way that disrupts, interferes with or restricts the use of the Members’ Area by other users
  • upload, display or transmit any information and/or materials through the Members’ Area which are false, offensive, defamatory, threatening, obscene, unlawful or which infringe or may infringe the rights of any other person anywhere in the world
  • (a) impersonate any other user or person or use; (b) misrepresent your identity or affiliation with any person, third party or entity; and (c) access or attempt to access another person’s user account
  • reverse engineer, decompile, copy or adapt any software or other code or scripts forming part of the Members’ Area, or attempt to transmit to or via the Members’ Area any information that contains a virus, worm, trojan horse or other component that is harmful, disruptive or operates without the knowledge or permission of us or any user(s)
  • use the Members’ Area in any way which may violate any local law, rules or regulations
  • use the Members’ Area to upload or make available information which is confidential to someone else
  • change, modify, delete, interfere with or misuse data contained on and entered by or relating to any third party user of the Members’ Area

If you have grounds to believe that any user is breaching or failing to comply with any of the above requirements, please notify us immediately by e-mail at civicuniversity@shu.ac.uk.

Information that you provide and access

You may be required to provide personal information when using Members’ Area, such as your name, address, job title, and other types of information outlined in the Privacy Notice.

Any information that you provide whilst accessing and using the Members’ Area must be true, complete and accurate. It is your responsibility to ensure you keep your personal information up to date to ensure that it is true, complete and accurate at all times. If you supply us with personal information through the Members’ Area, you consent to us using such personal data (including, for example, collecting, storing, sharing and destroying it) in accordance with our Privacy Notice.

You have various rights regarding your personal data including a right to ask us to provide you with personal data that we hold about you and to have any inaccuracies corrected – please refer to the Privacy Notice in this regard.

Limitations of liability

Nothing in these terms of use excludes or limits our liability for death or personal injury arising from our negligence, or our fraud or fraudulent misrepresentation, or any other liability that cannot be excluded by English Law.

Any information or other material contained in the Members’ Area are made available strictly on the basis that you accept it on an ‘as is’ basis. We do not warrant that the Members’ Area will meet any requirements which you may have or that it, and any content or features on it, will always be available, error free, virus free or uninterrupted, and we do not warrant that the reliability, accuracy and completeness of any Materials or information that have been uploaded to the Members’ Area.

Where you upload information or material to the Members’ Area you warrant to us that you hold all appropriate permissions and intellectual property rights in doing so. Further you indemnify us against any and all claims made to us by third parties relating to your infringement or breach of intellectual property rights, copyright, database rights or trademark howsoever arising in relation to the information or material uploaded by you to the Members’ Area.

Where you rely on any information or other material contained in the Members’ Area (whether uploaded by us or third parties, and including Materials and responses), you do so entirely at your own risk and you accept that all warranties, conditions and undertakings, express or implied, whether by common law, statute, trade usage, course of dealings or otherwise in respect of the Members’ Area are excluded to the fullest extent permitted by law.

Subject to the first paragraph of this section, we will not be liable to you for any loss or damage, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, even if foreseeable, arising under or in connection with:

  • use of, or inability to use, the Members’ Area
  • downloading, making copies and/or printing Materials
  • use of the Materials once they have been downloaded, copied and/or printed
  • use of the Members’ Area contrary to these terms of use
  • use of or reliance on any content or information on the Members’ Area, including Materials, responses and content provided by other users of the Members’ Area and any other third parties

We have no liability to you for any loss of profit, loss of business, business interruption, or loss of business opportunity.

Owing to the nature of communications systems, we cannot guarantee that the Members’ Area will always be available to you. We exclude all liability whatsoever, to the fullest extent permitted by law, in respect of any loss or damage arising out of or in connection with any non-availability of the Members’ Area or any content or feature of the Members’ Area.

Third party links

Where the Members’ Area contains links to other sites and resources provided by third parties, these links are provided for your information only. We have no control over the contents of those sites or resources and you are responsible for reading, taking account of and complying with the applicable third-party terms of use including data protection notices and any licences.

Governing law

The Members’ Area has been designed to comply with English law and these terms of use shall be governed by and construed in accordance with English Law. Any dispute arising out of the accessing or use of the Members’ Area shall be subject to the non- exclusive jurisdiction of the English courts.

Contact details

Questions about these terms of use can be sent to us by email at civicuniversity@shu.ac.uk.